---
title: How to make an Expense Management Report in Spoonbill PMS.
description: "  - Click on the **Reports** icon.   ![](https://spoonbill.al/wp-content/uploads/2025/09/1-25-300x135.png)   - Once the dropdown menu appears, click on **Expense Management**.   ![](https://spoonbill.al/wp-content/uploads/2025/09/2-25-300x137.png)   - At the top, you see: - **Total Earnings** – all revenue collected. - **Total Expenses** – total amount…"
url: "https://spoonbill.al/docs/how-to-make-an-expense-management-report-in-spoonbill-pms/"
updated: "2025-09-24"
category: Reports
---

# How to make an Expense Management Report in Spoonbill PMS.

 

- Click on the **Reports** icon.

 

![](https://spoonbill.al/wp-content/uploads/2025/09/1-25-300x135.png)

 

- Once the dropdown menu appears, click on **Expense Management**.

 

![](https://spoonbill.al/wp-content/uploads/2025/09/2-25-300x137.png)

 

- At the top, you see:

  - **Total Earnings** – all revenue collected.
  - **Total Expenses** – total amount spent.
  - **Balance** – the difference between earnings and expenses.

  Below, you can use filters to quickly find specific expenses:

  - **Description** – search by expense details (e.g., "Laundry Service").
  - **Invoice Number** – enter the exact invoice number to locate it.
  - **Category** – filter by type (e.g., Utilities, Maintenance, Supplies).
  - **Payment Method** – choose how the expense was paid (e.g., Cash, Card, Bank Transfer).
  - **Date Range** – narrow results by expense date (e.g., from 24/08/2025 to 24/09/2025).
  - **Partner** – select the supplier or partner linked to the expense.

![](https://spoonbill.al/wp-content/uploads/2025/09/3-24-300x136.png)

 

- Once you use specify the filters, click on the **Filter** button.

 

![](https://spoonbill.al/wp-content/uploads/2025/09/4-23-300x133.png)

 

- You can also export the list by clicking on **Export to Excel**.

 

![](https://spoonbill.al/wp-content/uploads/2025/09/5-17-300x149.png)